• 90% of corporate memory exists on paper.
• Of all the pages that get handled each day in the average office, 90% are merely shuffled
• The average document gets copied 19 times.
• Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.*
• 7.5% of all documents get lost, 3% of the remainder get misfiled.*
• Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
• There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year.*

*source: Coopers & Lybrand

Document imaging refers to the capability to take a paper document and transform it into a digital image for storage and retrieval.

Cut costs and increase productivity with our document imaging systems.

You can search and retrieve documents in seconds right from your desktop PC- including archived documents

It is virtually impossible to lose a document filed using our system.

Consider Paper vs Electronic Documents

	PAPER FILING SYSTEM	DOCUMENT IMAGING SYSTEM
File Retrieval	May take minutes to hours, depending on whether the file has been properly filed, whether the file is on someones desk, or has been removed from the office. Archived files are a particular problem if they stored off-site	You can search and retreive documments in seconds right from you desktop PC- including archived documents
Lost Documents	According to Coopers and Lybrand 7.5% of all documents get lost and 3% of the remaining are never found.	It is vertually impossible to lose a document filed by our system.
Document Filing	May take from a few minutes to several hours. Offsite filing is especially time consuming.	Easy managed from you Desktop PC; Once accessed documents are re-filed instantly with the click of a mouse
Document Sharing	Requires making multiple copies using a copying machine. The average document gets copied 19 times and most of the copies get filed. (most)	Everyone accesses the same digital document, eliminating the need for physical duplicates
Sending Documents	Mail 2-5 days, overnight mail, fax (poor copy). Faxed copies can be seen by anybody that walks by the fax machine	Print, fax or e-mail documents. Email can be password-protected so that only the intended recipient can view the document.
Customer Service	When a customer calls you must usually pull the file and call him/her back. Many times this results in a game of phone tag.	Customer files are retrieved instantly from any networked PC, reinforcing your professional image and avoiding many return phone calls.
Disaster Protection	Inherently vulnerable to physical insults (e.g. fire or water damage).	Duplicate electronic backups may be maintained safely and securely off-site.

Our system allows you to store 21,000 documents on a $1.00 CD or 1,333,000 documents on a 40 GB external hard drive costing approximately $250.00. A simple comparison tells the story; compare the one time charge of $250.00 for storing these documents on an external hard drive to the annual cost of maintaining 148 file cabinet drawers.

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